Privacy Policy
Last updated: April 19, 2025
This Privacy Policy explains how Aurelium India Private Limited. ("Scouto", "we", "us" or "our") collects, uses, shares, and safeguards personal information when you visit scouto.ai (the "Site") or use our AI-powered recruiting platform and related services (collectively, the "Services"). It also describes the rights and choices available to individuals regarding their personal information.
Who we are
Scouto operates as Aurelium India Private Limited, an AI-driven platform that sources, engages, interviews, and evaluates candidates on behalf of employer clients. Aurelium India Private Limited. is a corporation organized under the laws of Delaware, United States, with its principal place of business at [insert mailing address].
1. Scope of This Policy
This policy applies to personal information processed by Scouto in the following contexts:
- Visitors to scouto.ai and related domains
- Clients and users of Scouto's recruiting platform and related services
- Candidates sourced, engaged, or evaluated by Scouto AI on behalf of hiring organizations
- Individuals communicating with Scouto for any purpose—including through live chat with Scouto AI widget
Note: This Policy does not apply to information processed by employer clients in their own HR systems separate from Scouto.
2. Personal Information We Collect
2.1 Information You Provide Directly:
| Category | Examples | Typical Source |
|---|---|---|
| Account & Business Data | Name, contact information, job title, company name, billing details | Employer/client or you |
| Candidate Data | Resumes, LinkedIn URLs, skills, employment history, salary expectations, interview information, assessment results | Candidates, public profiles, client data partners |
| Communications | Chats, transcripts, meeting notes, feedback surveys, support requests | Site visitors, candidates, clients |
2.2 Information We Collect Automatically:
- Usage Data – Log files, clickstream pages viewed, referring URLs, time on pages, links or resources
- Device & Browser Data – Platform, browser type, language, operating system, device identifiers
- Cookies & Tracking Technologies – First-party and limited third-party cookies, pixels, and other storage (see Section 10 for more details)
2.3 Information We Collect Automatically:
- Third parties (where you have published professional information)
- Integrated partners (e.g. ATS, calendar, bot/chat integrations)
- Marketing and job enrichment providers
3. How We Use Personal Information
| Purpose | Details | Legal Basis1 |
|---|---|---|
| Delivering the Services | Creating client workspaces, sourcing talent, conducting AI interviews, generating reports | Contract performance |
| Improving & Securing Services | Debugging, model training, analysis, fraud prevention, security | Legitimate interests |
| Marketing & Sales | Sending newsletters, event invites, tailoring content, measuring campaigns | Consent (where required) / Legitimate interests |
| Compliance & Legal | Audits, responding to lawful requests, enforcing Terms | Legal obligation / Legitimate interests |
*Under EU/UK GDPR, information is collected based solely on one or more appropriate lawful grounds.
4. Automated Decision-Making and Profiling
Scouto uses AI and automated systems to evaluate candidate fit, rank applicants, and generate interview questions. Human review is available for flagged cases. The final hiring decision rests with the client. Please contact us if you have questions about how these technologies are used in your case.
5. Sharing of Personal Information
We only share personal information as necessary to carry out and provide our Services:
- Employer Clients: Candidate data is shared only when candidates elect to be represented in mutual applications.
- Business Transfers: In mergers, acquisitions, or asset sales with appropriate safeguards.
- Legal & Compliance: When compelled under law or court order, or for information security protection.
We never sell personal information for marketing or advertising.
6. International Data Transfers
Scouto's servers are in the United States and we work with providers across jurisdictions. For data from EEA/UK or Switzerland, we use Standard Contractual Clauses or other approved safeguards to ensure lawful data protection.
7. Data Retention
We retain personal data only as long as necessary for the purposes outlined here or as required by law. Candidate interview recordings are stored for 90 days by default but can be deleted at client's request.
8. Your Rights
Depending on your location, you may have the right to:
- Access or correct your personal information
- Object to automated processing
- Request data portability (download)
- Withdraw consent (if applicable)
- Lodge a complaint with your local authority (see EU/UK supervisory bodies or the US FTC)
To exercise your rights, email privacy@scouto.com or write to us at our registered address. We aim to respond within 30 days.
9. Security Measures
We implement industry-standard safeguards, including:
- SOC 2 Type II audit and certification
- TLS 1.2+ encryption in transit, AES-256 at rest
- Multi-factor authentication, role-based access controls
- 24/7 incident response and breach notification
10. Cookies and Similar Technologies
We use cookies to:
- Remember your preferences
- Personalize your experience
- Analyze site usage and performance
You can manage cookies in your browser settings or use our Cookie Settings banner or browser. For more info, see our Cookie Notice.
11. Children
Our Services are not intended for children under 16. If you believe we have collected information from a child, contact us and we will delete it.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be notified via the Site or email. Continued use of our services indicates your acceptance.
13. Contact Us
Privacy Office – Aurelium India Private Limited.
[Insert Address]
(Biz. Side PM) United States
Email: support@scouto.com
Phone: +1 415-636-8662
© 2025 Aurelium India Private Limited. All rights reserved.