Scouto AI recruiter + ats integrations: greenhouse, lever, workday, and more

Summary An AI recruiter works best when it is tightly integrated with your ATS. A clean connection keeps jobs, candidates, stages, and interview signal in one place so hiring managers act quickly.

What to sync

• Jobs: titles, locations, requisition IDs, hiring team.
• Candidates: profiles, resumes, consent flags, source.
• Stages: screen, interview, offer; stage mapping maintained centrally.
• Notes and scores: structured rubric outputs, AI interview summaries.
• Scheduling: calendars, interviewer assignments, feedback forms.

Event flow

• Job created or updated in the ATS triggers an AI recruiter refresh.
• Candidate added or sourced is de-duplicated and merged.
• Stage change sends notifications and next-step automations.
• Interview completed posts scorecards and transcripts back.
• Offer accepted closes the loop for reporting.

Permissions & security

• Least-privilege scopes to read jobs/stages and write candidates, notes, scorecards, and events.
• OAuth or API keys stored securely with rotation.
• Webhooks signed and retried with idempotency keys; full audit logs.
• Respect local data retention and consent preferences.

Field mapping essentials

• Required: name, email, role, location, stage, owner.
• Recommended: skills, seniority, compensation band, source, tags.
• Custom fields: map once and version; avoid free-text drift.

Setup checklist

1. Create an integration user or OAuth app in your ATS.
2. Grant scoped permissions for jobs, candidates, stages, notes, and interviews.
3. Enable webhooks for candidate created, stage changed, note created, and interview submitted.
4. Map stages between systems and define pass/fail thresholds.
5. Test in a sandbox with two sample roles and five test candidates.
6. Turn on production sync and monitor the first week of audit logs.

Troubleshooting

• Duplicates: unify on email + ATS ID; enable merge rules.
• Stuck webhooks: verify destination status codes and retry policy.
• Stage mismatches: lock stage names and keep a single mapping table.
• Rate limits: batch non-urgent writes and respect backoff headers.
• Time zones: store UTC; render local time only in the UI.

How Scouto fits Scouto connects to Greenhouse, Lever, and Workday. It syncs jobs, writes shortlisted candidates and AI interview scores back to the correct stages, and posts scheduling updates and notes so your team works from one clean pipeline inside the ATS while Scouto handles sourcing and structured AI interviews. Keywords: scouto, ai recruiter, ai interview.